Productivity

Tips

Time-Saving Tips for Shopify Product Management

Stop wasting hours on repetitive tasks. Learn proven techniques to manage your Shopify catalog in a fraction of the time.

December 3, 2025

8 min read

ShopifyMate Team

Time Savings Summary

These techniques can save 95% of your product management time. What used to take 8 hours can be done in under 30 minutes with the right approach.

1. Master Bulk Operations

The single biggest time-saver is moving from individual product edits to bulk operations. Instead of editing products one by one:

Bulk select: Use checkboxes to select multiple products at once
Bulk edit fields: Update price, inventory, tags, or any field across selection
Bulk delete: Remove discontinued products in one action
Bulk publish/unpublish: Control visibility for seasonal products

2. Use Keyboard Shortcuts

Professional users rely on keyboard shortcuts to navigate faster than mouse-clicking. Essential shortcuts for product management:

Navigation

Tab Move to next field
Shift+Tab Move to previous field
Enter Confirm and move down
Esc Cancel current edit

Selection

Ctrl/Cmd+A Select all
Ctrl/Cmd+Click Add to selection
Shift+Click Select range
Ctrl/Cmd+C/V Copy/paste values

3. Create Saved Filters & Views

Stop recreating the same filters every day. Save common filter combinations for instant access:

"Needs Attention": Low stock + published products
"Ready to Launch": Unpublished + complete descriptions
"Sale Items": Products with compare-at price set
"By Vendor": Quick access to supplier-specific products

4. Leverage Templates & Presets

Create templates for repetitive tasks:

Description templates: Standard format for product descriptions
Tag presets: Common tag combinations for product types
Pricing formulas: Automatic markup calculations
Column layouts: Save preferred column arrangements

5. Automate Repetitive Tasks

Use automated rules wherever possible:

Auto-collections: Products automatically added based on rules
Low stock alerts: Get notified before stockouts
Scheduled publishing: Set products to go live at specific times
Bulk scheduling: Plan seasonal product changes in advance

Quick Wins Checklist

Set up 3-5 saved filters for daily use
Learn 5 keyboard shortcuts this week
Create description template for new products
Convert 2 manual collections to automated
Standardize tag naming convention

6. Work in Batches

Context-switching kills productivity. Batch similar tasks together:

Monday: Review and process new product additions
Wednesday: Update inventory and prices from suppliers
Friday: Audit and clean up product data

7. Use the Right Tools

Shopify's built-in tools have limitations. Third-party tools like ShopifyMate add:

Spreadsheet-like editing for faster data entry
Advanced filtering beyond Shopify's capabilities
Bulk operations across thousands of products
CSV export/import optimization
Product scraping for competitive research

Measuring Your Time Savings

Track your time before and after implementing these techniques:

Task	Traditional	Optimized
Update 100 prices	2 hours	5 minutes
Add tags to 500 products	4 hours	10 minutes
Import 1000 products	1 day	30 minutes

Ready to Save 95% of Your Time?

ShopifyMate's bulk editing tools transform hours of work into minutes.